The IIS may collect and process your personal information to meet our obligations and to provide you with our products and services. The IIS will not collect any unnecessary personal data from you.
The data that we collect from you includes:
Information that you provide to us
When using our website, you will be asked to provide us with your information when you:
With regard to each of your visits to our website, we may automatically collect the following information:
We do not, however, seek to link this information to your name and other identifying details if you provide them.
When using our services, we may be in contact with third parties who may provide us with certain information about you in order to enable your use of the services.
We may use your information to promote our own services/events and those of our AKDN partners to you such as by regularly sending you newsletters by email and, where required by law, we will ask for your consent at the time we collect your data to conduct any of these types of promotions. If you no longer wish to receive such information you can withdraw your consent at any time.
We store any data associated with your email address with our email service provider Mail Chimp. You can see how they are updating their services to comply with the new regulations here.
We will provide an option to unsubscribe or opt-out of further communication on any electronic marketing communication sent to you or you may opt out by contacting us.
We may disclose your personal information to organisations who work with us in providing the Website and the associated services (such as analytics providers and website developers).
We may also disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation or to protect the rights, property, or safety of the IIS, our users, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection
We may disclose your personal information to third parties, the court service and/or regulators or law enforcement agencies in connection with proceedings or investigations anywhere in the world where compelled to do so. Where permitted, we will direct any such request to you or notify you before responding unless to do so would prejudice the prevention or detection of a crime (use justification: legal obligation, legal claims, legitimate interests (to cooperate with law enforcement and regulatory authorities).
Personal information provided through the Website is stored in a cloud-based database. Access to the database is limited to designated IIS staff, and our contracted third party website development company. The data can only be accessed through a secure firewall by designated individuals with a username and password, and who have been given access to the database.
Subscribers to the website: we store any data associated with your email address with our email service provider, Mail Chimp. You can see how they are updating their services to comply with the new regulations here.
No data transmission over the internet or website can be guaranteed to be secure from intrusion. However, we maintain commercially reasonable physical, electronic and procedural safeguards to protect your personal information in accordance with data protection legislative requirements.
We will hold the above information for as long as is necessary in order to provide you with the Services, deal with any specific issues that may raise, or otherwise as is required by law or any relevant regulatory body.
Some personal data may need to be retained for longer than this to ensure that the IIS can comply with applicable laws and internal compliance procedures, including retaining your email address for marketing communication suppression if you have opted not to receive any further marketing.
If information is used for two purposes, we will retain it until the purpose with the latest period expires but we will stop using it for the purpose with a shorter period when that period expires.
We restrict access to your personal information to those persons who need to use it for the relevant purpose(s). Our retention periods are based on business needs and your information that is no longer needed is either irreversibly anonymised (and the anonymised information may be retained) or securely destroyed.
Under the General Data Protection Regulation (EU) 2017/676, you have various rights in relation to your personal data. All of these rights can be exercised by contacting us at firstname.lastname@example.org.
You have the following rights in relation to your personal data:
The IIS will not ordinarily charge you in respect of any requests we receive to exercise any of your rights detailed above; however, if you make excessive, repetitive or manifestly unfounded requests, we may charge you an administration fee in order to process such requests or refuse to act on such requests. Where we are required to provide a copy of the personal data undergoing processing this will be free of charge; however, any further copies requested may be subject to reasonable fees based on administrative costs.
Asking us to stop processing your personal data or deleting your personal data will likely mean that you are no longer able to use our services, or at least those aspects of the services which require the processing of the types of personal data you have asked us to delete.
Where you request the IIS to rectify or erase your personal data or restrict any processing of such personal data, the IIS may notify third parties to whom such personal data has been disclosed of such request. However, such third parties may have the right to retain and continue to process such personal data in its own right or on other lawful grounds without your consent.
The Institute of Ismaili Studies
The Aga Khan Centre
10 Handyside Street
London N1C 4DN
For the purpose of the relevant data protection legislation, the data controller is The Institute of Ismaili Studies (registration number 01324858), with its address at The Aga Khan Centre, 10 Handyside Street, King’s Cross London, N1C 4DN.